What is Easy Sped Tracker?
Easy Sped Tracker is a program that lets Easy Sped users track their time online. Easy Sped Tracker can be accessed anywhere you have internet access.
What are the computer requirements I need to use Easy Sped Tracker?
All you need is a device that has internet access, such as: desktop computer, laptop, tablet or smartphone.
How do we access the program?
You can access the program through any device with internet access, including desktop computers, laptops, tablets or smartphones, and Google Chrome. You will have a unique website address that you can use to access this program. Simply enter the unique website address that your administrator gives you into your internet browser and hit enter to access Easy Sped Tracker.
Who hosts the plugin?
Easy Sped hosts this application on your behalf.
How long is the data stored and accessed?
You can access your data for up to 7 years. We then archive your data in our secure database.
Is the data secure?
Your data is completely secure. Easy Sped uses industry-standard security methods, including
- SSL certificates on the server
- Secure registration (a required username and password) for our hosted clients
- Limited login attempts
What about confidentiality?
Your information is completely confidential. The only people who can access your information are users that your school creates and one system administrator. Your info is also encrypted before it is put in our secure database.
Where does the data go after 7 years?
Your data is archived in our secure database after 7 years.
What if I have a student that is Content Mastery/Sped Intervention only or Inclusion only?
It is easy to set up a student for either content mastery/sped intervention or inclusion. Simply set the student’s time requirements for either content mastery/sped intervention or inclusion.
What about students that have both Content Mastery/Sped Intervention and Inclusion?
You can easily set the student’s time requirements to both.
What happens if a student leaves the district?
The current sped teacher would go in the student list, edit and select inactive and save.
What happens if the student returns to the district at a later date?
If the student returns to the previous campus, then the teacher at that campus would go to student list, edit and select active. If the student will be at another campus, transferring teacher or admin can go in to the student list, edit and change the grade level and campus and save.
How do we access data from previous years?
You would enter the date range filter of the previous year’s data that you need.
What happens if a district chooses not to renew with Easy Sped Tracker?
If a district should choose not to renew, please notify us by July 31, before the next renewing school year. Easy Sped Tracker will send your stored data to you in a file.
How do you move students to another campus?
If a student changes campuses during the year, then the transferring/sending teacher would go to the student list, edit and change to the new campus and save.
How do we move students to the next grade at another campus?
The transferring/sending teacher would go to student list, edit and change the grade level and campus and save.
What does the administrative setup include?
Unique URL, SSL, setting up admin and teachers with USN and PW, setting calendar dates, campuses, subjects per district, backups, updates and technical assistance.
What student data is needed to be entered?
The student’s first and last name, ID number (option and not required), the required CM/Sped Intervention or required Inclusion times.
How do you load the student data and required times?
Student data may be entered by the teacher manually or they data may be uploaded with a CSV file. To access to CSV file go to the add student screen.
Do you have to track time in real time?
No. The Easy Sped Tracker Program is a strategy and tool for special education teachers to use to organize and track content mastery and inclusion time and data. You may enter in real time or manually enter time to meet your needs.
What are the special education teacher or special education aide responsibilities?
As with any data collection and time reporting, the data needs to be checked. Once the times have been entered and saved, the special education teacher or special education aide need to check their data at the end of each day to check for data entry and keyboarding errors.
Are there system checks to help with catching time entry errors made by the special education teacher or special education aide?
Yes. There are some error messages in place to help with catching some time entry errors. However, the time and data entries need to be checked by special education staff each day.
What if the internet is not working?
Student’s times will need to be manually tracked with log sheets and then when the internet is accessible, the times may be manually entered into the Easy Sped Tracker.
Is there an accessible User Guide?
Yes. There is a User Guide as part of the Easy Sped Tracker program and a tab on the time tracking screen. Also, there is an online video that may be accessed on easyspedtracker.com.
Could students log themselves?
The program is a strategy and tool for special education teachers and special education aides to use. It is not designed for students and it is not recommended that students use the Easy Sped Tracker program due to data entry errors and confidentiality with other student’s names and information. It is the special education teacher’s responsibility to ensure the data is entered accurately. Easy Sped, LLC and Easy Sped Tracker is not liable for breach of confidentiality, invalid data and program issues that arise from students having access to the Easy Sped Tracker program.
Do teachers and aides see the campuses information?
No. Teachers, aides and students are assigned by campus. You only see the teachers, aides, students and data for your specific campus.
What data does administration have access to?
Administration has rights to access all campuses, teacher, aides, students and student data.